---
title: "Onboarding AI admissions agents: live in 2 weeks | Skolbot"
description: "How Skolbot sets up its AI agents at a school: one week of work on our side, one week of testing with your teams, live at the end of the second week."
url: "https://www.skolbot.ai/en/onboarding"
language: "en"
dateModified: "2026-11-09"
---

# Live in 2 weeks. We do the work.

Updated on November 9, 2026

Skolbot sets up your agents in two weeks. In week one, our team collects your documentation, builds the knowledge base and connects your CRM. In week two, your teams test the agents and approve the answers. At the end of week two, the agents answer your applicants.

## What the school provides

Not much, and mostly what already exists.

- Your brochures and prospectuses
- Your admissions FAQ and internal rules
- Your programme pages, fees and calendars
- Access to your CRM, if you have one
- One admissions contact to approve the answers

## The knowledge base

Every answer the agents give comes from your content. We do the work, you approve.

- We collect: your website, brochures, programme pages and internal documents
- We check: when two sources disagree on a fee or a start date, we flag it
- You approve: every conflict is settled with you before go-live

## The step schools underestimate

A qualified lead that nobody calls back quickly does not become an enrolment. The agents qualify and pass on the brief, but the admissions team’s call is what converts. During onboarding, we write the callback process with you: who calls back, how fast, with which brief.

## After launch

The knowledge base evolves with the school. We update it when a programme, a fee or a date changes, we add new programmes, and we review results with you every month.

## Frequently asked questions

### How long does onboarding take?

Two weeks: one week of work at Skolbot, one week of testing with your teams, then go-live.

### Who does the work?

Our team. We collect the documentation, build the knowledge base, write the agents’ prompt, set up the WhatsApp number and map the CRM fields. Your team tests and approves.

### Do we need a CRM?

No. Without a CRM, you get an email summary after each conversation and export your leads. The CRM can come later.

[Integrations: working without a CRM](https://www.skolbot.ai/en/integrations)

### Can we start with a single agent?

Yes. Each agent is also available on its own. You can start with one channel and add others later.

### What if an answer is wrong?

Answers are sourced from the school's knowledge base, and each answer cites its source. During the test week, your team reviews the answers. If a question goes beyond that scope, the agent hands over to an adviser.

### How are setup and subscription billed?

Setup is billed at signature. The subscription starts at go-live, with a 12-month commitment.

## Related pages

- [Integrations](https://www.skolbot.ai/en/integrations)
- [Your data](https://www.skolbot.ai/en/security)
- [Solutions](https://www.skolbot.ai/en/solutions)