Private school groups
AI agents for private school groups
An education group runs several brands, several campuses and sometimes several CRMs.
Private school groups
AI advisor · online
Is the communication degree offered in Toronto or only in Vancouver?
The published campus list shows Vancouver, Calgary and Toronto. Which intake are you after?
Next September. Is there a co-op stream?
The Toronto program page lists a co-op stream from year three. Shall I send it?
Yes. Can I speak to someone at that campus?
I’ll pass this to the Toronto team. Happy for them to call you? Your number?
The applicant asks one question: which school and which campus for my plans? Skolbot deploys one agent per school, with shared qualification rules, and routes each lead to the right school, the right campus and the right CRM.
- For
- Private school groups
- What Skolbot does
- One agent per school, shared rules, one CRM.
- What your team receives
- Each conversation lands in your CRM with a call brief: the candidate’s plan, the questions already answered and the next step.
- Conditions
- Answers sourced from your knowledge base. Set up by our team in two weeks. Data in the EU. On quote.
Jack Robinson
Warm- school
- Communication school
- program
- BA Communication
- campus
- Toronto
- mode
- Co-op, year 3
- intake
- Sept 2027
Call briefwhat the adviser reads before calling the candidate
Situation
- Wants the BA Communication from Sept 2027
- Leaning towards Toronto over Vancouver
- Interested in the co-op stream
Already answered
- Offered in Vancouver, Calgary and Toronto
- Co-op stream from year three
Next step
- Call back from the Toronto team
What your applicants really ask
Questions typical of this kind of school, answered by the agent with your own content.
- Is this course offered on the Calgary campus?
- Can I switch campus during the course?
- Which school in the group suits a design plan?
- Are fees the same on every campus?
- Do all campuses start on the same date?
- Do I apply once or once per school?
- Is co-op offered on every campus?
- Is there student accommodation in Toronto?
On the website chat of European private schools, 67% of applicant messages arrive outside office hours.
See the dataOne agent per brand, one voice per school
Each school keeps its content, its tone and its programs. Applicants talk to the school they chose, not to a group switchboard.
Route to the right school and campus
The same program often runs in several cities, and an applicant sometimes hesitates between two schools in the group. The agent identifies the plan, city and study mode, then presents the options that fit, without mixing the schools’ messages.
- A program offered in several cities
- A plan that belongs to another school in the group
- Different intakes on different campuses
- Co-op offered on some campuses only
One CRM or several
The group shares one CRM, or each school keeps its own: HubSpot, Salesforce or an API. Each lead carries the target school, campus and intake, and lands in the CRM of the team that handles it.
Shared qualification, step-by-step rollout
The same qualification questions and brief format for every school let the central team compare enquiries. Start with one or two schools, then extend to the rest of the group with the same base configuration.
Frequently asked questions
Can each school keep its own voice?
Yes. Each agent is configured with its school’s content and tone.
Do leads arrive in a shared CRM?
Yes, if the group uses one. Otherwise each lead lands in its school’s CRM. It always carries the target school and campus.
What if the applicant fits another school in the group?
If you allow it, the agent presents the group school that fits the plan and passes the lead to the right team.
Who validates each school’s content?
Each school validates its own content and tone. The central team keeps the same qualification grid and the same brief format for every school.
Let’s look at your admissions journey.
30 minutes on your programs, your channels and your CRM.
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