Prep schools
AI agents for prep school enrolments
At a prep provider for medical school entry, the GMAT or Year 12 exams, questions come from the student and often from their parents.
Hello Mrs Clarke, you asked for our medicine entry prep brochure. Can I help with any questions?
Yes. My daughter is in Year 11. Does the course cover the interview as well as the UCAT?
Yes, according to the published program: test preparation, then mock interviews in the autumn.
How many hours a week? And are there mock tests?
The weekly hours and the mock test calendar are in the brochure. Shall I send you the page?
Yes please, and I’d like to talk to someone.
Of course. Can the team call you on this number tomorrow at 6 pm?
They compare courses, ask about teaching hours, the calendar and how to enrol, and they write at any hour. The Skolbot chatbot and WhatsApp agents answer from your knowledge base and pass a clear record to your team.
- For
- Prep schools
- What Skolbot does
- Courses, calendar, enrolment: answer students and parents.
- What your team receives
- Each conversation lands in your CRM with a call brief: the candidate’s plan, the questions already answered and the next step.
- Conditions
- Answers sourced from your knowledge base. Set up by our team in two weeks. Data in the EU. On quote.
Helen Clarke
Hot- writer
- Parent
- track
- Medicine entry prep
- student
- Year 11
- focus
- Test and interview
- start
- January 2027
Call briefwhat the adviser reads before calling the candidate
Situation
- Mother of a Year 11 student
- Looking at medicine entry prep
- Asked for the brochure, followed up on WhatsApp
Already answered
- Test preparation and mock interviews
- Mock tests listed in the brochure
Next step
- Call her tomorrow at 6 pm, consent given
What your applicants really ask
Questions typical of this kind of school, answered by the agent with your own content.
- Does the course prepare for the interview too?
- How many teaching hours a week?
- Are there mock tests?
- Do you run an intensive summer course?
- Can the course be taken online?
- Do you offer GMAT prep for business school?
- Can we pay in instalments?
- Is there accommodation for the intensive course?
On the website chat of European private schools, 67% of applicant messages arrive outside office hours.
See the dataMedicine, business, Year 12: three audiences
Each prep track has its own questions. The agent presents your courses as you publish them and points the student to the one that fits their plan.
- Medical school entry: UCAT, GAMSAT and interview preparation
- Business school: GMAT preparation
- Year 12 exam and ATAR preparation
- Intensive holiday courses
Factual answers, never a promise
The agent never promises an exam score or a place at a university. It presents your course content, teaching hours, support and published calendar. On how official admissions work, it points to the universities’ and test bodies’ own information.
Parents in the conversation
Fees, payment options, accommodation, mock exams, student follow-up: parents ask precise questions. The agent answers with the information you publish and offers a meeting with the team when the answer depends on the student’s profile.
Following up with families who asked for a brochure
With WhatsApp Activate, the agent writes first to families who asked for a brochure or attended an information evening, if they agreed to be contacted again. It answers their questions and offers a call. The CRM receives the target track, the student’s current year and the start date in mind.
Frequently asked questions
Can the agent quote success rates?
The agent never promises a result. If a parent asks, it points to the figures your prep school publishes itself, with their source.
Does the agent advise students on a career in medicine?
No. It presents your courses and the admissions information in your knowledge base. For personal advice, it offers a conversation with your team. It never gives medical advice.
Can parents write instead of the student?
Yes. The agent answers parents as it answers students and notes in the CRM who wrote, so the adviser can adapt the call.
How much does Skolbot cost for a prep school?
Pricing is on quote, depending on the agents and channels you choose. Conversations are hosted in the EU.
Let’s look at your admissions journey.
30 minutes on your programs, your channels and your CRM.
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