Onboarding

Live in 2 weeks. We do the work.

Skolbot sets up your agents in two weeks.

Book a demo

Two weeks to launch

We do the work. Your teams test and approve.

Week 1
On our side
- We collect all your documentation
- We build the knowledge base
- We write your agents’ prompt
- We set up your WhatsApp number
- We map your CRM fields
Week 2
With your teams
- Your teams test the agents
- We apply their feedback
- We validate on a staging site
- We test lead delivery to the CRM
End of week 2
Live
- Your agents answer your applicants, day and night.

What the school provides

Not much, and mostly what already exists.

Your brochures and prospectuses
Your admissions FAQ and internal rules
Your programme pages, fees and calendars
Access to your CRM, if you have one
One admissions contact to approve the answers

The knowledge base

Every answer the agents give comes from your content. We do the work, you approve.

We collect: your website, brochures, programme pages and internal documents
We check: when two sources disagree on a fee or a start date, we flag it
You approve: every conflict is settled with you before go-live

The step schools underestimate

A qualified lead that nobody calls back quickly does not become an enrolment. The agents qualify and pass on the brief, but the admissions team’s call is what converts. During onboarding, we write the callback process with you: who calls back, how fast, with which brief.

After launch

The knowledge base evolves with the school. We update it when a programme, a fee or a date changes, we add new programmes, and we review results with you every month.

Frequently asked questions

How long does onboarding take?

Two weeks: one week of work at Skolbot, one week of testing with your teams, then go-live.

Who does the work?

Our team. We collect the documentation, build the knowledge base, write the agents’ prompt, set up the WhatsApp number and map the CRM fields. Your team tests and approves.

Do we need a CRM?

No. Without a CRM, you get an email summary after each conversation and export your leads. The CRM can come later.

Integrations: working without a CRM

Can we start with a single agent?

Yes. Each agent is also available on its own. You can start with one channel and add others later.

What if an answer is wrong?

Answers are sourced from the school's knowledge base, and each answer cites its source. During the test week, your team reviews the answers. If a question goes beyond that scope, the agent hands over to an adviser.

How are setup and subscription billed?

Setup is billed at signature. The subscription starts at go-live, with a 12-month commitment.

Let’s look at your admissions journey.

30 minutes on your programmes, your channels and your CRM.